Administrative Assistant at TotalEnergies Kenya (Formerly Total Kenya Limited)-how to apply!

Candidate Profile

• Bachelor’s degree in a business-related field
• At least 3 years’ experience in a similar role
• Planning & Organizational Skills

Activities

• Diary Management: Coordinating the department manager’s diary and office functions.
• Travel & Accommodation: Co-ordinating travel & accommodation for the departmental staff, as well as delegates on mission to the affiliate.
• Management of Leave and Organograms: Creating and monitoring Departmental Leave Plans and making sure Departmental Organograms are updated.
• Depots Coordination: Coordinating depot requirements / housekeeping at depots, physical movement and storage of unused furniture/files.
• Document management involves overseeing the complete document flow, including digital record archiving.
• Supporting the Department’s Employees: Managing telephone enquiries and handling of correspondence in their absence
• Stationery Management: Ordering and distributing stationery for the department based on requirements
• Support HR Campaigns: Follow-up on ongoing HR programs in the department to ensure timely completion
• HSEQ: Observing safety and security as prescribed by HSEQ guidelines.

Context & Environment

• Administrative support for departments with spread over a large geographical area.

Additional Information

• The job is in charge of the department’s allocated administrative effectiveness. These covers coordinating the department’s administrative duties and obligations as well as liaising with any other departments that assist with its operations.

Administrative Assistant at Total Energies Kenya (Formerly Total Kenya Limited)-how to apply!