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Vacancies at Corporate Staffing

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Vacancies at Corporate Staffing

Vacancies at Corporate Staffing

About Corporate Staffing

Corporate Staffing Services is a leading recruitment agency in Kenya providing complete recruitment services. In the last ten years we have been partners to local and foreign businesses looking to hire Kenyan professionals. We have recruited for diverse clients in different sectors and industries.

Distribution Coordinator

Key Responsibilities

  • Support your Line Manager with various administrative tasks (sales tracking & reporting, debtors/credit control management, marketing support, calls/messages taking, disseminating correspondence, scheduling meetings and taking minutes, customer training, marketing events, etc.).
  • Receive and compile, daily, all Credit Application Forms for new DSR Stockists, complete with supporting documents, check them, and compile them for approval by your Line Manager.
  • Liaise with Branch Management Office and all Branches (managers and administrative staff) concerning sales, debtors, and marketing.
  • Learn and consistently follow departmental (and general office) workflow procedures to ensure maximum efficiency.
  • Maintain files and records with effective filing systems.
  • Update the DSR Stockist Positive List monthly with stockists’ mobile numbers, credit terms, and payment terms.
  • Support the Distribution Sales Representatives (DSRs) in various sales-related, marketing, and administrative issues (in tandem with your Line Manager, the Finance Department (particularly MANACCS), the larger Marketing Department, and the Human Resources Department).
  • Plan, organize and coordinate the monthly Departmental Meetings and departmental staff training and ensure minutes are taken and filed.
  • Liaise with the Knowledge Manager and the various Branch Managers on the various stockist/pool attendants and staff training schedules and team-building activities relevant to the Distribution Department and plan on staff inclusion.
  • Liaise with the Marketing Services Department in coordinating all Direct Marketing initiatives developed for the Distribution Department and their stockists.
  • Ensure the Merchandise Initiative is well executed in each branch through coordination with the DSRs on the ground and provide monitoring reports.
  • Ensure that you prepare and implement your monthly travel schedule (2 weeks a month – on every other week basis and strictly Mondays to Fridays), and with the approval of your Line Manager, carry out an audit/inspection of all stockists shops countrywide, with regard to:
    • POS branding.
    • D&S Display Stands (policy enforcement).
    • Use of Giveaways (especially dust coats, caps, t-shirts, etc).


NB: Use these trips to also personally inspect and maintain/improve/set up merchandise promo displays at every branch in your route plan. You will after each trip, send a detailed report (complete with pictures) of the results of your audit and thereafter implement corrective/necessary action.

  • Regularly update and maintain the Display Stand Register and ensure all Display Stands countrywide are also physically numbered according to the register.
  • Send in all requests for NEW Display Stands to your Line Manager.
  • Directly handle any cases of replenishment (stickers, frames/boxes) of EXISTING Display Stands with the Marketing Services Department.
  • Smoothly and successfully coordinate all Distribution Stockist events throughout the year.
  • Deal with all stockist/pool attendant complaints whenever they arise.
  • Develop and manage the Distribution Customer/Stockists Database (DSR Stockist Positive List) and the linkages with the organization’s CRM connectivity and initiatives.
  • Attend and minute your weekly Monday meeting with your Line Manager.
  • You will carry out any other duties as recommended by your Line Manager and your Line Executive (the Kenya Managing Director), as they may see fit.
  • Along with the Line Manager, you will also supervise the Brand Assistant’s work process in terms of the internal and external Brand Strategy.
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Required Skills & Qualifications

  • Degree in Business Administration/Finance/Marketing
  • Proven experience and capability as an Office Administrator/ Accountant or in a similar role, for at least 2 years with a working knowledge and/or strong interest in Tactical Marketing.
  • Experience in customer service will be a plus.
  • Knowledge of basic office management systems and procedures.
  • Outstanding knowledge of D&S BUSINESS CENTRAL ERP, MS Office, “back-office” and accounting software.
  • Working knowledge of office IT hardware.
  • Excellent communication and interpersonal skills.
  • Organized with the ability to prioritize and multitask.
  • Paying attention to detail, taking instructions well, and implementing tasks fully.
  • HIGH INTEGRITY, reliable, patient, professional, neat, and presentable.
  • Holder of a valid driving license and willing to travel at any time and spend nights out


Method of Application

Send your application to


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